§ 0For architecture firms
Spend your studio’s hours designing, not chasing consultants and permits.
Proposals, consultant coordination, submittals, and permit packets pull your principals away from the work they are best at. A supervised AI Team can assemble and track that information work, while design decisions stay entirely with your architects.
Studios we serve
- Residential
- Commercial
- Institutional
- Interior architecture
- Landscape
- Urban design & planning
- Historic preservation
§ 1The hidden pain
Today, a person is the glue between every system.
The real work of your firm scatters across inboxes, files, and systems that never agree. Someone holds it together by hand, copying, chasing, and retyping, instead of doing the work you bill for.
- RFPs & proposals
- Consultant coordination
- Submittals
- Permit packets
- Client presentations
- Project status
§ 2The managed role
One supervised role, designed for your workflow.
Principals walk into reviews prepared, with consultant inputs gathered and packets already drafted.
Fig. 2 — The Agent Card · Studio CoordinatorReports to: Principal architect
ToolsEmail · Project files · Calendar
OutputsDraft RFP response · Consultant follow-up list · Permit packet draft
Permissions
- Read project inbox Allow
- Draft proposal & packets Draft
- Request consultant inputs Gate · human
- Issue drawings Never
Edit rate9%
Review cadenceWeekly review
§ 3Where AI belongs
Safety draws the line.
- Assembling proposal and RFP responses from past work and templates
- Coordinating and chasing consultant inputs and submissions
- Drafting permit and document packets for review
- Turning site visits and meetings into structured action items
§ 3.1Where it does not
These stay human. The AI Team never crosses them, no matter how routine the request looks.
- Any design or aesthetic decision
- Stamping or issuing drawings
- Sending client-facing work without a principal’s sign-off
§ 4The outcome
Your people review complete work, instead of assembling it.
Principals walk into reviews prepared, with consultant inputs gathered and packets already drafted.
Before
A person stitches together rfps & proposals, consultant coordination, submittals, and chases the rest by hand.
After
The Studio Coordinator prepares it under permission and review. Your principal architect approves, and the record is logged.
§ 5Other firms we work with
We start with your real work.
- 05.1 Law firms Intake, conflict checks, drafts, and deadlines, prepared for your attorneys to approve. See the workflow →
- 05.2 Engineering firms RFQs, field notes, and submittals, kept in sync while your engineers stay in control. See the workflow →
- 05.3 Accounting & CPA firms Document chasing, onboarding, and deadline tracking, handled before anyone reviews. See the workflow →
- 05.4 Investment & wealth advisors Meeting prep, follow-ups, and client comms, drafted and gated for compliance. See the workflow →
- 05.5 Consulting firms Proposals, research synthesis, and first-draft decks, so you focus on the thinking. See the workflow →
§ 6The first step
Start with one workflow
in your firm.
A three-week pilot sprint proves where an AI Team fits, safely, before you scale it.